Cataloguing and Condition Checking: A Guide for Art Collectors
Proper art cataloguing and artwork condition checking are essential steps in caring for your art collection. Whether you're keeping records for insurance, resale, or personal archives, a detailed condition report for art protects its value and supports long-term preservation.
Before You Begin – Prep Your Space
Step-by-Step Condition Check
1. Document the Basics
Start by recording the following:
• Artist name
• Title
• Year
• Medium (e.g., lithograph, acrylic on canvas)
• Dimensions
• Signature location (if present)
This ensures that each record is tied to the correct piece in your collection.
2. Examine the Front
Paper or Canvas Surface:
Look for any creases, dents, abrasions, or tears. Tilt the artwork slightly to catch imperfections in the light.
Image/Ink/Paint Layer:
Check for cracking, flaking, or discoloration. Use a flashlight at an angle to reveal surface texture or lifting pigment.
Signature/Edition Number:
Ensure these are present and unaltered.
3. Inspect the Back
Support Material:
Look for staining, water damage, mold, or warping.
Canvas:
Check for bulging, sagging, or punctures.
Labels or Markings:
Document any gallery labels, stamps, or inscriptions.
Hinges or Tape (for works on paper):
Identify any acidic or deteriorating tape that may require conservation.
4. Check the Frame (if applicable)
• Ensure the artwork is securely mounted
• Inspect for chips, scratches, or cracks in the frame or glazing
• Ensure glazing is clean and not in direct contact with the artwork
If your artwork has been framed for many years, it may be worth asking a framer or conservator to unframe and check the artwork. Mount burn and adhesive tape marks are issues that can occur over time from framing, and any potential buyers may want to check that there are no condition issues before purchasing
5. Take Reference Photos
Photograph the artwork under even light:
• Full image (framed and unframed if possible)
• Close-ups of corners, edges, and any damage
• Back of the artwork
• Labels, signatures, and edition numbers
If you’re looking for advice on how to take good quality photos of your artwork, you can refer to our Consignor Photo Guide here.
6. Storing Your Artwork Safely
Whether you’re storing artwork short-term or long-term, these best practices will help prevent damage and deterioration:
Keep original packaging: Where possible, store artwork in its original protective packaging. This is especially important for framed works.
Store flat: Unframed works on paper should be stored flat to avoid bending, creasing, or curling over time.
Avoid sunlight and heat: Choose a storage location that is cool, dry, and away from direct sunlight or heat sources like radiators. Exposure to heat and UV light can cause warping and fading.
Common Signs of Concern
Need Assistance?
Lougher Contemporary is pleased to offer professional condition checking for any artworks consigned for sale. If your piece requires conservation, our team can advise on the best course of action and recommend trusted specialists.
If you're unsure about the condition of your artwork or have questions about preparing it for sale, we're here to help. Please get in touch for tailored advice and support.